Data Sharing Agreements

Where there is a requirement to use data from one system in another system it is a requirement to obtain a signed data sharing agreement that has been approved by the relevant Data Owner. If you are unable to ascertain who is the Data Owner please contact the Data & Information Governance Office.

Content of Data Sharing Agreements

Purpose of the agreementĀ 



Protocol statement

What information is being disclosed and collected and the purpose(s) of each

The frequency and duration of information exchanged

The legal authority to disclose and collect the information

The methods and security measures for transferring and storing the information

Procedures in the event there is a privacy or security breach

Limitations for collection, use, disclosure and retention

Use Cases

All new use cases must be reviewed by the Data Owner or their delegate for acceptable use.
All reported data must be aggregated and cannot display any personally identifying information unless approved by the Data Owner or their delegate.

Any ad hoc analyses or other use of the data, not specified in this Agreement, is not permitted without the prior written agreement of the Data Owner.

Compliance monitoring

Termination process

Roles and Responsibilities






  1. Complete the Data Sharing Agreement template
  2. Obtain signature from Data Owner and Privacy officer( in case of Personal information data sharing)
  3. Lodge signed form to Data & Information Governance Office
  4. Commence discussions with UNSW IT re access to data

Data Sharing Agreement Template

Data Sharing Agreement Sample