Information on this topic for UNSW staff is now available on the Data & Information Governance Intranet
About Data Sharing Agreements @ UNSW
Since data are a University asset it is a requirement for all users who seek to use data from a UNSW system to obtain permission from the Data Controller prior to such use.
Where there is a requirement to use data from one system in another system (or with an external party to the University) it is a requirement to obtain a signed data sharing agreement that has been approved by the relevant Data Controller.
If you are unable to ascertain who is the Data Controller please check the Sources of Truth @ UNSW.